Reporting

Once you have tracked your organization's purchases, reporting the data is easy. Reporting requirements for purchasing are, per the Instructions for Executive Order 13423. Each year, instructions for reporting are sent to the sites in the form of a "data call" and are posted on the reporting Web site.

Annual Sustainable Acquisition Report

Federal agencies are required to supply data to the Office of the Federal Environmental Executive and the Office of Management and Budget for their report to Congress. To facilitate compliance with this annual reporting requirement, DOE has developed an electronic, web based reporting system: the Sustainable Acquisition Reporting System. The Sustainable Acquisition Reporting System is open for annual reporting October to December. A password is required for data entry. For questions, contact:

• Reporting - Corey Buffo or Tel. (202) 586-9661
• Passwords and Web site logistics - p2support@hq.doe.gov

Below is a brief overview of the data requested that concern sustainable acquisition.

Contracts (EO 13514)

Embedding the environmental attributes of designated products in all our contracts is the best way to ensure sustainable acquisition. The requirement is to have the designated products specified in a minimum of 95% of all contracts. The types of contracts we presently report on are:

Energy Efficient Products (Energy Policy Acts of 1992, 2005, 2007; EO 13423) We have a requirement to purchase ENERGY STAR qualified and FEMP designated products. Below are the energy efficient products presently requiring reporting.

Water Efficient Products (EO 13423, EO 13423 Instructions, EO 13514)

The reporting requirements for water efficient products cover WaterSense labeled products:

• Whether products from any of the labeled product categories were purchased.
• If so, what percentage of each was WaterSense labeled?
• Other

Did your site purchase any of the following environmentally preferable products and/or services, including those used at facilities managed by GSA and leased facilities?

• Carpet with multiple attributes
• Green conference and meeting services
• Green janitorial products and services
• Low or no VOC paints
• Other (please describe)

Electronics Stewardship (Executive Order 13423, DOE 450.1A)

The reporting requirements for electronic equipment purchases cover EPEAT-registered products:

• Number of desktop computers purchased that are EPEAT-registered bronze, silver, gold, or not registered
• Number of CRT computer monitors purchased that are EPEAT-registered bronze, silver, gold, or not registered
• Number of LCD computer monitors purchased that are EPEAT-registered bronze, silver, gold, or not registered
• Number of notebook computers purchased that are EPEAT-registered bronze, silver, gold, or not registered

Biobased Content Products (Farm Security, Rural Investment Act of 2002 Section 9002, Executive Order 13423, DOE O 450.1A)

The reporting requirements for biobased content purchases cover USDA designated products:

• Whether each of the designated biobased products was purchased
• Whether each of the designated biobased products was purchased with the specified biobased content
• Optional Reporting Categories
  • Total dollar amount of biobased product purchased
  • Brand name and comments on performance of each designated biobased product
  • Impediments to use of each designated biobased product
  
  

Recycled Content Products (Resource Conservation and Recovery Act of 1976 Section 6002, Executive Order 13423, DOE 450.1A)

We have a requirement to purchase designated recycled content products. The recycled content products presently requiring reporting are construction (carpet, cement, paint), landscaping (timbers and posts), non-paper office (office furniture, plastic trash bags, toner cartridges), paper (bristols, sanitary tissue, uncoated printing and writing paper), park and recreation (benches and picnic tables), transportation (traffic barriers), vehicular (re-refined lubricating oil, retread tires), miscellaneous (industrial drums, signage). The information to be reported is:

• The total dollar value spent on the designated products (both those purchased with and without the recycled content)
• The total dollar value spent on the designated products containing recycled content and the percent success rate
• The total dollar value spent on the designated products that did NOT contain recycled content but that were justified exceptions
• The percent of success with recycled content (the recycled dollar value divided by the total dollar value)
• The percent of success adding in the justified exceptions (the recycled dollar value plus the justified exceptions value divided by the total dollar value)
• Reasons for inability to purchase products with recycled content
• Plan of action for overcoming those obstacles

Biobased and Recycled Content Designated Products

A template form is available, Exemption Justification Form for Biobased and Recycled Content Designated Products to report, which could not be purchased with the specified content.

The reporting requirements for recycled and biobased content products apply to:

• All DOE program offices and facilities, contractor-operated DOE facilities, and applicable state and local agencies to whom DOE gives grants
• All acquisitions of designated products
• Each designated product for which DOE's total annual purchases exceed $10,000 in the current fiscal year or exceeded $10,000 in the previous fiscal year. DOE considers all of its Federally operated sites and contractor operated sites combined to be a single procuring agency

Non-ozone depleting substances (Clean Air Act Title VI, EO 13423)

Non-ozone depleting substances require no reporting on progress toward meeting requirements but sites must maximize the use of safe alternatives to ozone depleting substances as approved by EPA's Significant New Alternatives Policy (SNAP) program.

Annual Reports of Other Designated Products

The Federal Energy Management Program (FEMP) is responsible for energy and water efficient products, construction materials as part of sustainable design, and alternative fuels and vehicles. Because FEMP manages the Federal program, the reporting requirements affect all Federal agencies, including all DOE sites.

Alternative Fuels/Vehicles (Energy Policy Acts of 1992, 2005, 2007; EO 13423)

The reporting requirements for alternative fuels/vehicles require reporting to Congress with a copy to DOE headquarters. DOE consolidates the individual agency reports into an annual report to the President. DOE vehicle fleets submit their report to DOE-HQ from their individual sites using the Federal Automotive Statistical Tool (FAST).

Energy and Water (Energy Policy Acts of 1992, 2005, 2007; EO 13423)

Agencies are required to track and report to Congress and the President their progress toward meeting energy and water reduction goals. Purchasing energy/water efficient and renewable energy products is one way agencies can help meet these goals. DOE sites as well as all Federal agencies submit their data to DOE's Federal Energy Management Program for the Annual Report to Congress on Federal Government Energy Management and Conservation Programs.

Construction Materials (Sustainable Design) (Energy Policy Act of 2005, 2007; EO 13423)

The reporting requirements for construction materials as part of sustainable design are twofold. Specific construction materials designated to contain biobased and/or recycled content are reported on the DOE Sustainable Acquisition Reporting Web site. In addition, one of the guiding principles of high performance and sustainable buildings is to reduce the environmental impact of materials, especially through the use of biobased and recycled content materials and substitutes for ozone-depleting substances. Such materials should be included in the documentation for LEED certification.

Semi-Annual Scorecard Reporting (Office of Management and Budget)

The Office of Management and Budget established a scorecard system to assess agency performance in implementing statutory and Executive Order requirements on energy management, transportation/fleet management, and environmental stewardship. The U.S. Department of Energy reporting requirements have been aligned with the OMB Scorecard reporting requirements. The data gathered from DOE Sites on Sustainable Acquisition and FEMP reported products as well as other measures are used by DOE to complete the OMB Scorecard report.

Send all comments, technical questions, and requests for password access to:
HSS User Support
P2Support@hss.doe.gov
(800) 473-4375