Administration of the Results
Conduct a training session prior to the ORR/RA or no later than the beginning of the review process to communicate the expectations and deliverables required of the team. Format, content, and style (how to use and fill out) of Forms 1 (Assessment Forms), of Forms 2 (Deficiency Forms), and functional area summaries should be discussed to eliminate a compounding of the administrative load as the review progresses. Acceptable samples of these deliverables should be provided to all the team members prior to the start of the review. This handbook provides explicit instructions on the use of the forms, and the team leader can use this to provide training to the team. The technical editor or the Review Coordinator should be equally aware of the requirements and could conduct the training.
Advise site personnel as soon as an issue starts to be identified. The use of a draft Form 2 may be a method to clearly state the issue. Be sure that it is understood that the forms are draft documents (and should be marked as such) to avoid confusion or drawing of premature conclusions. Providing these forms to the site provides them an opportunity to produce further information that may clarify the issue and creates an air of openness that will contribute favorably to the review.
For further information or comments on the ORR web site, please contact James M. Heffner.