Homeland Security Presidential Directive 12 (HSPD-12)
On August 27, 2004, President Bush signed Homeland
Security Presidential Directive 12 (HSPD-12), Policy
for a Common Identification Standard for Federal Employees
and Contractors. Based upon this directive, the
National Institute for Standards and Technology (NIST)
Information Processing Standards Publication (FIPS
Pub) 201, including a description of the minimum
requirements for Federal personal identification
verification (PIV). HSPD-12 directs the implementation
of a new standardized badging process, which is designed
to enhance security, reduce identity fraud, and protect
personal privacy by establishing a mandatory, government-wide
standard for secure and reliable forms of identification
issued by the Federal Government to its employees,
contractors, and other classes of individuals. The
Department of Energy (DOE) began implementing the
HSPD-12 program on October 27, 2005.
This policy will mean major changes in the issuance
of the DOE Standard Badge. Only those individuals
who meet the minimum requirements under the PIV process
will be issued the DOE Common Badge or the follow-on
HSPD-12 Standard Badge. All other individuals will
be issued a local site badge that will be valid only
for access to the issuing site.
Along with this new process are new requirements:
- Everyone issued a DOE Standard Badge must have
a favorable background investigation (NACI), including
an FBI fingerprint check.
- All personnel must be "identity-proofed," that
is, they must present two forms of identification
(I-9 Documents), one of which must include a photo.
- No one person can be the sole official who requests,
authorizes, and issues a badge.
The PIV process contains critical roles associated
with identity proofing, registration, and credential
issuance. They are: the Applicant, the Sponsor, the
Registrar, and the Issuer. These roles may be ancillary
roles assigned to personnel who have other primary
Each PIV role and its corresponding responsibilities
are listed below. The following roles shall be employed
for the PIV identity proofing, registration, and issuance
The Applicant receives a DOE Standard Badge (PIV credential)
The Sponsor substantiates the need for a DOE Standard Badge (PIV credential)issued to the Applicant; the federal authority who requests a DOE Standard Badge (PIV
credential) for the Applicant. Sponsors are responsible
Federal officials, to include supervisors, managers,
Contracting Officer Representatives, Administrative
Officers, Human Resources or Security Specialists,
or similar level positions.
- Enrollment Official:
The Enrollment Official collects all the applicable
forms and data on an individual, to include verifying
I-9 documents, and submits the package to the Registrar.
These duties may be performed by the local badging
office at DOE sites.
The Registrar is responsible for the identity proofing
of the Applicant and coordinating the NACI or other
BI activities. One or more individuals may perform
the Registrar role. The Registrar provides the final
approval for issuance of a credential to the Applicant.
At the time of PIV Card issuance, the Issuer confirms
the Applicant's identification source documents,
which must be a State- or Federal-issued ID in original
form (not copies), one of which must include a photo,
as defined in FIPS 201. The Issuer issues the credential (ID badge) to the Applicant and obtains a signature
from the Applicant attesting to the acceptance of
the credential and related responsibilities. Within
DOE, these duties are typically performed at a site
badging office within the local security organization.
DOE implemented the PIV process in DOE Notice 206.3,
"Personal Identity Verification." Although this
new program will require significant changes throughout
the Department of Energy and the Federal Government,
it will translate to a safer and more secure work environment
for us all.