Headquarters Information Security Program
Office of Headquarters Security Operations
HSO SPOTLIGHT No. 002-2008R New DOE National Security Information (NSI) Marking Requirement (Revised)
|What is the issue:
||New DOE NSI Marking Requirement
|Why do we need this?:
||To ensure NSI documents remain classified beyond
dates or events indicated in declassification
instructions until formally declassified by a
|What does the HSO need to do?:
||Disseminate new requirement
to those personnel who work with or access NSI
A new classified document marking requirement for
all new National Security Information (NSI) documents
and those NSI documents activated after April 1, 1996,
became effective on February 25, 2008. An activated
NSI document means any NSI only document (does
NOT include documents containing and marked RD or
FRD) which has been retrieved from a filing system
and/or is being sent outside the organization. All
employees and contractors responsible for classified
matter should be made aware of the required use of
this new stamp. Should you have questions concerning
the new stamp, please contact HQ CMPC Operations at
301-903-9990 or Lesley Nelson-Burns, Office of Classification
The DOE Office of Security Policy (HS-70) has issued
the following communiqué concerning the new stamp.
Please note that any NSI document created and/or activated
after April 1, 1996, is subject to this new marking
requirement. To be specifically
noted by all NSI document users is the fact that an
indicated automatic declassification date or event
is no longer authorization to declassify an NSI document
- - a derivative declassifier is required to declassify
NSI documents generated after April 1, 1996.
Request that you emphasize this to all individuals
who access NSI documents or media.
NEW SPECIAL CONTROL MARKING REQUIRED FEBRUARY 25,
DOE O 475.2, DOE M 475.1-1B and DOE M 470.4-4, Chg.
The directives listed above include changes from
the National Security Information (NSI) Executive
Order and its Amendments as well as from lessons learned
from field and Headquarters appraisals.
One of the problems observed was that documents that
contain NSI only and are marked for "automatic declassification"
could still contain classified information that should
Automatic declassification means declassification
without review because (1) the date or event has passed
or (2) the age of the document has passed the number
of years specified. Beginning today (2/25/08), NSI
documents are NEVER automatically declassified. Rather,
a review is required since the document may contain
RD/FRD that was not identified during the initial
review (per Congress), NSI classification that may
have been extended (per ISOO) or the document may
have other-agency equities (per ISOO).
The "fix" for this problem is to require a Derivative
Declassifier review prior to final or actual declassification.
For NSI documents marked to declassify on a date or
event, the Derivative Declassifier
(DD) must review the document (single review
only) and then declassify or re-mark with a
new date or event or apply RD/FRD markings.
For NSI documents that are not marked with a date
or event, the standard double declassification review
requirement per DOE M 475.1-1B, Chapter V, Part B,
paragraph 2 must be performed.
In addition, NSI documents that must place the following
stamp on ALL new NSI-only documents:
| Derivative Declassifier
review required prior to
This new stamp must also be placed on all NSI-only
documents dated after April 1, 1996, which become
active or are being sent outside the organization.